Executive Admin Assistant

An executive assistant is a highly skilled administrative professional who provides a wide range of support services to an executive such as a CEO or COO of a company. The executive has a very demanding schedule and the job of the assistant is to ease the workload by taking on most of the administrative duties, leaving the executive to focus on decision making. This helps to make the executive’s job easier, which is the goal of the executive assistant position. The executive assistant must keep the office of the executive running smoothly.

Job Brief

The primary responsibilities of an executive assistant will include such tasks as preparing reports and presentations, screening calls, and managing budgets and other financial matters. You will be responsible for coordinating projects that may involve working with all levels of internal management and staff. The executive assistant will also be responsible for managing the executive’s calendar and meetings. If travel is a part of the executive’s job the executive assistant will be responsible for making arrangements including airline, hotel, and rental cars. Another responsibility of an executive assistant may be to conduct internet research to keep the executive up to date on things that are important to the company. In addition to these duties, an executive assistant may also be responsible for supervising lower level staff such as receptionists or secretaries.

The skills required to be successful as an executive assistant include being extremely efficient, organized and resourceful. An executive assistant must also be flexible and able to function well in a fast-paced environment. An executive assistant will need to have great interpersonal skills to deal with many personalities. Strong decision making skills, verbal and written communication skills and attention to detail are also all important traits for an executive assistant to possess.

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize workAttention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Competetive Salary
Health, Dental, Vision Benefits Offered
PTO and Vacation Available

Ready to Apply?

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